ICONMA, LLC
Administrative Assistant – Advanced
Job Description
Our Client, a Material Engineering company, is looking for an Administrative Assistant – Advanced for their Austin, TX/Remote location. Responsibilities:
+ Executive Administrative Support
+ Provide day‑to‑day administrative support to the VP of US Field Service Operations and Executive Account Lead
+ Manage a complex executive calendars, including meeting scheduling, prioritization, and coordination across multiple time zones
+ Coordinate agendas, materials, and logistics for leadership meetings and reviews
+ Manage correspondence, requests, and information flow, escalating issues as appropriate
+ Operational & Business Support
+ Support preparation and organization of:
+ Staff meetings and leadership forums
+ Quarterly business reviews (QBRs)
+ Operational reviews and management updates
+ Assist with the creation, editing, and formatting of presentations, reports, and br...
+ Executive Administrative Support
+ Provide day‑to‑day administrative support to the VP of US Field Service Operations and Executive Account Lead
+ Manage a complex executive calendars, including meeting scheduling, prioritization, and coordination across multiple time zones
+ Coordinate agendas, materials, and logistics for leadership meetings and reviews
+ Manage correspondence, requests, and information flow, escalating issues as appropriate
+ Operational & Business Support
+ Support preparation and organization of:
+ Staff meetings and leadership forums
+ Quarterly business reviews (QBRs)
+ Operational reviews and management updates
+ Assist with the creation, editing, and formatting of presentations, reports, and br...